Register by register
View the types of data we hold within each register.
- Companies Register
- Registers of other incorporated entities
- Unincorporated and public sector entities
- Disclose Register
- Financial Service Providers Register
- Personal Property Securities Register
Companies Register
Administrative data (Some public data, mostly restricted)
Data captured or created to facilitate, support and manage registry processes. Information sitting behind the Companies Register.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Key statistics | Public statistics about a register (e.g. registration volumes, entity counts) | Number of companies registered on the register over a specific time period | Public |
| Fees | Financial information related to the registration or maintenance of a business entity or asset. | Created by, NZD ($) amount, customer reference ID, payment date | Restricted |
| Register functions | Registry functionality that internal users use to manage and maintain a register. | File notes, internal flags, objections, restorations, court orders, power of correction details | Restricted |
| Reporting metadata | Properties of the data source used by the reporting team. | Database names, table names, column names, SQL views | Restricted |
| Account details | The information submitted when a user creates an account to use registry services. | Companies Register account metadata | Restricted |
| Product information | Information about the products consumed by internal and external clients. | Product volume, type, frequency, channel, format etc. | Restricted |
| Customer information | Information about the customers using our products. | Customer contact details, address, customer type etc. | Restricted |
Assets (Not applicable)
Authority (All restricted data)
Information about both people and businesses that can maintain the details of the business entity or asset. Information about the company authority (e.g. Name, Unique ID, Status, Contact Details).
| Field | Description | Example | Privacy |
|---|---|---|---|
| Name | The name of the person or organisation granted authority. | Full legal name or organisation name | Restricted |
| Contact details | The primary contact details for the authorised person or organisation. | Email, phone number | Restricted |
| Address | The address details for the authorised person or organisation. | Care of, address line 1-4, post code, country code | Restricted |
| Address type | The type of address for the authorised person or organisation. | Physical address, postal address | Restricted |
| Type | The type of authority. Different types of authority will have different registry functions. | Delegated authority, executive authority, registrar | Restricted |
| Unique ID | Unique identifier for the authorised person or organisation. | Org ID: 123456 - this might be used by a large organisation wishing to see the entities they have authority over | Restricted |
| Status | The status of the authority. | Revoked, approved, rejected | Restricted |
| Information | Information about the authority. | Granted by, revoked by, rejected reason | Restricted |
| Status date | The date associated with a change in authority status. | Date that the authority was granted or revoked on | Restricted |
| Role type | The role of the authority within the entity. | Individual or organisation | Restricted |
Business entity data (Mostly public data, some restricted)
Information about registered business entities. Information about NZ Limited Companies, NZ Unlimited Companies, NZ Co-operative Companies, Overseas ASIC Companies and Overseas Non-ASIC Companies.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Register ID | The unique number assigned to the entity on a register. | Company number | Public |
| Name | The registered name visible on a public register. This may also include any trading names. | Example company limited | Public |
| NZBN | New Zealand Business Number | 9429123456789 | Public |
| Status | The status of the entity on a register. | Registered, in liquidation, in receivership, voluntary administration, removed | Public |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Public |
| Address type | The address type for the entity. Different address types serve different functions. | The registered office address is where company records are kept. The address for service is the address where legal documents can be served on a company. | Public |
| Type | The type of entity prescribed within the legislation. | NZ Limited Companies, NZ Unlimited Companies, NZ Co-operative Companies, Overseas ASIC Companies and Overseas Non-ASIC Companies | Public |
| Compliance information | Information relating to compliance or filing obligations. | Annual return filing date | Public |
| Registration date | The date that the entity is registered on a register. | Incorporation date | Public |
| Deregistration date | The date that the entity is removed from a register. | Removed date | Public |
| Role | A special function performed by the entity. | A company might be a shareholder in another company, or the ultimate holding company. | Public |
| Additional information | Specific information unique to the entity. | Voluntary additional NZBN information: Trading Name, Trading Area(s), Industry Classification Code (BIC), GST Number, Australian Business Number (ABN), Website(s), Office Address, Delivery Address, Postal Address, Invoicing Address, Maori Business Identifier | Public |
| Additional information | Specific information unique to the entity. | Voluntary additional NZBN information: Phone Number(s), Email addresses | Restricted |
| Contact details | The primary contact details for the entity. | Address for communication, email, phone number, mobile, fax | Restricted |
| Register link | This is used to link business entities between registers. | A NZ Limited Company that is also a registered Financial Service Provider | Restricted |
Events (All restricted data)
A historic record of transactions, filings and events since the entity or asset was registered. Documents lodged against a business entity on the Companies Register (e.g, Submission Date, Document Type, Presenter Details, Document ID)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Type | The type of event. | Registration event, maintenance event, deregistration event | Restricted |
| Created date | The date that the event is recorded in a register | Name reservation date | Restricted |
| Due date | The date that the event is due to be completed. | Annual return filing date | Restricted |
| Date initiated | The date that the event is begun. | Application for removal date | Restricted |
| Date completed | The date that the event is completed. | Company removal date | Restricted |
| Initiated by | The individual that initiates the event. | This might be an internal registry user or authorised user making updates to the business entity | Restricted |
| Completed by | The individual that completes the event. | The event might be initiated and completed by different parties. | Restricted |
| Details | Specific information describing the event. | A reason for company removal | Restricted |
| Initiator details | Specific information related to the individual that initiates the event. | IP address, MEDSEC ID | Restricted |
| Status | The status of the event. | Event completed, event pending, event withdrawn | Restricted |
| Channel | The source of the event information. | API, website, paper form | Restricted |
Roles (Mostly public data, some confidential and restricted)
Information related to a function or position of the business entity or asset. Information about Directors, Shareholders, Receivers, Liquidators and Voluntary Administrators (e.g, Address, Name, Status, Appointment Date)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Personal data | Personal information specific to each role. This includes confidential data such as DOB and POB. | Date of Birth, Place of Birth | Confidential |
| Type | The type of role within an entity. | Director, Shareholder, Liquidator, Voluntary Administrator, Receiver, Person Authorised to Accept Service | Public |
| Registering type | The role holder will also be a specific entity type. | Individual, registered entity, other | Public |
| Status | The status of the role on the register. | Current director, current shareholder, ceased director, former shareholder | Public |
| Name | The full name of the role holder. | Full legal name: John Smith | Public |
| Appointment date | The date a person is appointed to the role. | Director appointment date | Public |
| Ceased date | The date a person leaves the role. | Shareholder vacation date | Public |
| Properties | Specific properties applicable to the role. | Share allocation information for a shareholder | Public |
| Documents | Documents associated with the role. | Director consent form | Restricted |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Restricted |
| Address type | The address type for the role. Different address types serve different functions. | Residential Address of director or shareholder | Restricted |
| Register link | Used to link roles between registers. | A director can be a role holder in a NZ Limited Company and a Financial Service Provider | Restricted |
Registers of other incorporated entities
Administrative data (Some public data, mostly restricted)
Data captured or created to facilitate, support and manage registry processes. Information sitting behind the other incorporated entity registers.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Key statistics | Public statistics about a register (e.g. registration volumes, entity counts) | Number of charitable trusts registered on the register over a specific time period | Public |
| Fees | Financial information related to the registration or maintenance of a business entity or asset. | Created by, NZD ($) amount, customer reference ID, date | Restricted |
| Register functions | Registry functionality that internal users use to manage and maintain a register. | File notes, Internal Flags | Restricted |
| Reporting metadata | Properties of the data source used by the reporting team. | Database names, table names, column names, SQL views | Restricted |
| Account details | The information submitted when a user creates an account to use registry services. | Other incorporated entity registers account metadata | Restricted |
| Product information | Information about the products consumed by internal and external clients. | Product volume, type, frequency, channel, format etc. | Restricted |
| Customer information | Information about the customers using our products. | Customer contact details, address, customer type etc. | Restricted |
Assets (Not applicable)
Authority (All restricted data)
Information about both people and businesses that can maintain the details of the business entity or asset.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Name | The name of the person or organisation granted authority. | Full legal name: John Smith | Restricted |
| Contact details | The primary contact details for the authorised person or organisation. | Email, phone number | Restricted |
| Address | The address details for the authorised person or organisation. | Care of, address line 1-4, post code, country code | Restricted |
| Address type | The type of address for the authorised person or organisation. | Physical address, postal address | Restricted |
| Type | The type of authority. Different types of authority will have different registry functions. | Individual or organisation | Restricted |
Business entity data (Mostly public data, some restricted)
Information about registered business entities. Information related to 'other' entities.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Register ID | The unique number assigned to the entity on a register. | Source register ID | Public |
| Name | The registered name visible on a public register. This may also include any trading names. | Example Charitable Trust | Public |
| NZBN | New Zealand Business Number | 9.42912E+12 | Public |
| Status | The status of the entity on a register. | Registered, deregistered, dissolved | Public |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Public |
| Address type | The address type for the entity. Different address types serve different functions. | Registered Address, Address for Communication, Postal Address, Address for Service | Public |
| Type | The type of entity prescribed within the legislation. | Building Society, Charitable Trust, Credit Union, Friendly Society, Incorporated Society, Industrial and Provident Society, Limited Partnerships OS and NZ, Other Bodies, Overseas Issuer, Retirement Villages, Superannuation Scheme, Unit Trusts | Public |
| Compliance information | Information relating to compliance or filing obligations. | Annual Return filing month, alteration of rules | Public |
| Registration date | The date that the entity is registered on a register. | Incorporation date, Registration date | Public |
| Deregistration date | The date that the entity is removed from a register. | Deregistration or dissolution date | Public |
| Additional information | Specific information unique to the entity. | Country of origin, entity purpose, industry details, balance date | Public |
| Contact details | The primary contact details for the entity. | Address for Communication, email, phone, mobile | Restricted |
| Register link | This is used to link business entities between registers. | Linking identifier to other registers, such as Disclose | Restricted |
Events (All restricted data)
A historic record of transactions, filings and events since the entity or asset was registered. Documents lodged against other incorporated entities (e.g. submission date, document type, presenter details)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Type | The type of event. | Annual return, correspondence, entity registration event | Restricted |
| Created date | The date that the event is recorded in a register | Deregistration or dissolution date | Restricted |
| Due date | The date that the event is due to be completed. | Last date for objection (for Limited Partnerships only) | Restricted |
| Initiated by | The individual that initiates the event. | This might be an internal registry user or external user maintaining the business entity | Restricted |
| Completed by | The individual that completes the event. | In some cases the event process is handled by internal and external users | Restricted |
| Details | Specific information describing the event. | Reason for deregistration or dissolution | Restricted |
| Initiator details | Specific information related to the individual that initiates the event. | Document presenter | Restricted |
| Status | The status of the event. | Event created, event initiated, event completed | Restricted |
Roles (Some public data, mostly confidential or restricted data)
Information related to a function or position of the business entity or asset. Information related to other entity roles (e.g. officers, auditors and limited partners)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Personal data | Personal information specific to each role. This includes confidential data such as DOB and POB. | Date of birth, name, residential address for Limited Partners. Date of birth for General Partners | Confidential |
| Appointment date | The date a person is appointed to the role. | Limited partner appointment date | Public |
| Ceased date | The date a person leaves the role. | Officer cessation date | Public |
| Documents | Documents associated with the role. | Trust deed with names and signatures, consent form | Restricted |
| Type | The type of role within an entity. | General Partners, Limited Partners, Officers, Director | Restricted |
| Registering type | The role holder will also be a specific entity type. | Individual, Body Corporate, Other Entity | Restricted |
| Status | The status of the role on the register. | Former officer, former partner | Restricted |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Restricted |
| Address type | The address type for the role. Different address types serve different functions. | Residential Address: A physical address in NZ where a partner lives | Restricted |
| Name | The full name of the role holder. | Full legal name: John Smith | Restricted |
| Properties | Specific properties applicable to the role. | Officer sub-type: chair, secretary, president, treasurer | Restricted |
| Register link | Used to link roles between registers. | A director can be a role holder in a NZ Limited Company and a Financial Service Provider | Restricted |
Unincorporated and public sector entities
Administrative data (Some public data, mostly restricted)
Data captured or created to facilitate, support and manage registry processes. Information about the Business Registers Platform.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Key statistics | Public statistics about a register (e.g. registration volumes, entity counts) | Number of sole traders registered on the register over a specific time period | Public |
| Register functions | Registry functionality that internal users use to manage and maintain a register. | File notes, Internal Flags | Restricted |
| Reporting metadata | Properties of the data source used by the reporting team. | Database names, table names, column names, SQL views | Restricted |
| Account details | The information submitted when a user creates an account to use registry services. | Business register platform account metadata | Restricted |
| Product Information | Information about the products consumed by internal and external clients. | Product volume, type, frequency, channel, format etc. | Restricted |
| Customer Information | Information about the customers using our products. | Customer contact details, address, customer type etc. | Restricted |
Assets (Not applicable)
Authority (All restricted data)
Information about both people and businesses that can maintain the details of the business entity or asset. Information about the entity authority (e.g. Authority Status, Authority Type)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Name | The name of the person or organisation granted authority. | Full legal name: John Smith | Restricted |
| Contact details | The primary contact details for the authorised person or organisation. | Email, phone number | Restricted |
| Address | The address details for the authorised person or organisation. | Care of, address line 1-4, post code, country code | Restricted |
| Address type | The type of address for the authorised person or organisation. | Physical address, postal address | Restricted |
| Type | The type of authority. Different types of authority will have different registry functions. | Individual or organisation | Restricted |
Business entity data (Some public data, some restricted)
Information about registered business entities. Information related to Unincorporated Entities and Public Sector.
| Field | Description | Example | Privacy |
|---|---|---|---|
| NZBN | New Zealand Business Number | 9429123456789 | Public |
| Status | The status of the entity on a register. | Registered, Removed | Public |
| Address type | The address type for the entity. Different address types serve different functions. | The physical business address of the business. The postal address of the business. The address could be that of an agent and could be overseas. The business may choose to make these addresses private. | Public |
| Type | The type of entity prescribed within the legislation. | Sole Traders, Partnerships, Trusts, Public Sector entities | Public |
| Registration date | The date that the entity is registered on a register. | Registered date | Public |
| Deregistration date | The date that the entity is removed from a register. | Removed date | Public |
| Register ID | The unique number assigned to the entity on a register. | Source register ID | Restricted |
| Name | The registered name visible on a public register. This may also include any trading names. | John Smith (sole trader) | Restricted |
| Contact details | The primary contact details for the entity. | Restricted | |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Restricted |
| Additional information | Specific information unique to the entity. | Industry classification | Restricted |
Events (All restricted data)
A historic record of transactions, filings and events since the entity or asset was registered. Information lodged in the 'activity' tab on the Business Registers Platform (e.g, Voluntary information details)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Type | The type of event. | Registration event, create/change event, email correspondence | Restricted |
| Created date | The date that the event is recorded in a register | Date that the entity received and NZBN | Restricted |
| Due date | The date that the event is due to be completed. | Date to provide further information to support application | Restricted |
| Date initiated | The date that the event is begun. | Sole trader application initiation date | Restricted |
| Date completed | The date that the event is completed. | Partnership registration date | Restricted |
| Initiated by | The individual that initiates the event. | This might be an internal registry user or authorised user making updates to the business entity | Restricted |
| Completed by | The individual that completes the event. | The event might be initiated and completed by different parties. | Restricted |
| Details | Specific information describing the event. | Reason for change (e.g. name correction) | Restricted |
| Initiator details | Specific information related to the individual that initiates the event. | Receipt Date, Time Zone | Restricted |
| Status | The status of the event. | Pending form, rejected form | Restricted |
| Channel | The source of the event information. | API, website | Restricted |
Roles (Some public data, mostly restricted data fields)
Information related to a function or position of the business entity or asset. Information related to trustees (trusts) and partners (partnerships) (e.g, Trustee Name, Role Type, Status)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Appointment date | The date a person is appointed to the role. | Partner registration date | Public |
| Ceased date | The date a person leaves the role. | Ceased partner date | Public |
| Type | The type of role within an entity. | Trustee of a trust | Restricted |
| Registering type | The role holder will also be a specific entity type. | Individual | Restricted |
| Status | The status of the role on the register. | Registered, inactive partner of a partnership | Restricted |
| Name | The full name of the role holder. | Full legal name: John Smith | Restricted |
Disclose Register
Administrative data (Some public data, mostly restricted)
Data captured or created to facilitate, support and manage registry processes. Information sitting behind the Disclose Register.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Key statistics | Public statistics about a register (e.g. registration volumes, entity counts) | Number of schemes or offers registered on the register over a specific time period | Public |
| Fees | Financial information related to the registration or maintenance of a business entity or asset. | Created by, NZD ($) amount, customer reference ID, date | Restricted |
| Register functions | Registry functionality that internal users use to manage and maintain a register. | File notes, Internal Flags, FMA notices | Restricted |
| Reporting metadata | Properties of the data source used by the reporting team. | Database names, table names, column names, SQL views | Restricted |
| Account details | The information submitted when a user creates an account to use registry services. | Disclose register account metadata | Restricted |
| Product Information | Information about the products consumed by internal and external clients. | Product volume, type, frequency, channel, format etc. | Restricted |
| Customer Information | Information about the customers using our products . | Customer contact details, address, customer type etc. | Restricted |
Assets (Mostly public data, some restricted)
Information about financial assets registered on a business register. Information about Schemes and Offers.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Register ID | The unique number assigned to the asset on a register. | Scheme or offer number | Public |
| Name | The registered name visible on a public register. This may also include any trading names. | Scheme or offer name | Public |
| NZBN | New Zealand Business Number | 9429123456789 | Public |
| Status | The status of the asset on a register. | Open for applications, closed for applications, registered, cancelled, withdrawn, finalised | Public |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Public |
| Address type | The address type for the asset. Different address types serve different functions. | Registered office address, Address for service | Public |
| Type | The type of asset prescribed within the legislation. | Scheme or offer | Public |
| Compliance information | Information relating to compliance or filing obligations. | Annual confirmation notice date | Public |
| Registration date | The date that the asset is registered on a register. | Open/registration Date | Public |
| Deregistration date | The date that the asset is removed from a register. | Scheme cancellation date, offer finalised date, offer withdrawn date | Public |
| Role | A special function performed by the asset. | Offers can be linked to schemes | Public |
| Additional information | Specific information unique to the asset. | Scheme sub-type, fund status, management fees, investment type, Asia Region Funds Passport information | Public |
| Sub type | Further information defining the type of asset. | Minimum investment, funds under management | Public |
| Value | Information relating to the value of the asset. | Management fees, fund performance, fees, investment mix | Public |
| Properties | Specific properties of the asset. | Investment type (forestry) | Public |
| Register link | This is used to link assets to other entities. | Information related to other entities within the Disclose register | Restricted |
Authority (All restricted data)
Information about both people and businesses that can maintain the details of the business entity or asset. Information about the Scheme or Offer authority (e.g. Name of Authorised User, Contact Details, Status)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Name | The name of the person or organisation granted authority. | Organisation account and user | Restricted |
| Contact details | The primary contact details for the authorised person or organisation. | Email, phone number | Restricted |
| Address | The address details for the authorised person or organisation. | If provided: Care of, address line 1-4, post code, country code | Restricted |
| Address type | The type of address for the authorised person or organisation. | If provided: Physical address, postal address | Restricted |
| Unique ID | Unique identifier for the authorised person or organisation. | Organisation ID | Restricted |
| Status | The status of the authority. | Revoked, approved | Restricted |
| Status date | The date associated with a change in authority status. | Date that the authority was granted on | Restricted |
Business entity data (Not applicable)
Events (All restricted data)
A historic record of transactions, filings and events since the entity or asset was registered. Information lodged on the Disclose Register (e.g, Financial Statements, SIPO, fund update)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Type | The type of event. | Registration event, maintenance event, compliance event, status change | Public |
| Created date | The date that the event is recorded in a register | Date of change request | Public |
| Date initiated | The date that the event is begun. | Registration date | Public |
| Date completed | The date that the event is completed. | Scheme cancellation date | Public |
| Due date | The date that the event is due to be completed. | Financial statement due date, fund update due date | Restricted |
| Initiated by | The individual that initiates the event. | This might be an internal registry user or external user maintaining the scheme or offer | Restricted |
| Completed by | The individual that completes the event. | In some cases the event process is handled by internal and external users | Restricted |
| Details | Specific information describing the event. | What was changed in the filing event | Restricted |
| Initiator details | Specific information related to the individual that initiates the event. | IP address | Restricted |
| Status | The status of the event. | Active, submitted, lodged | Restricted |
| Channel | The source of the event information. | Website, API | Restricted |
Roles (Mostly public data, some restricted)
Information related to a function or position of the business entity or asset. Information related to Participant roles: Manager, Supervisor, Custodian, Independent Trustee, Issuer, Offeror, Conduit Issuer, Guarantor (e.g, Issuer ID, Manager Name, Role Type, Status)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Type | The type of role within an entity. | A participant of a scheme or offer (e.g. manager, supervisor or independent trustee) | Public |
| Registering type | The role holder will also be a specific entity type. | Registered entity, Overseas issuer, Other participant directory | Public |
| Status | The status of the role on the register. | Current or historic | Public |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Public |
| Address type | The address type for the role. Different address types serve different functions. | Address for service | Public |
| Name | The full name of the role holder. | Full legal name: John Smith, ANZ Bank Limited | Public |
| Appointment date | The date a person is appointed to the role. | Participant appointed date | Public |
| Ceased date | The date a person leaves the role. | Participant removed date | Public |
| Register link | Used to link roles between registers. | Participants that exist on another register maintained by the Companies Office are linked to the entity registrations on Companies and FSP. | Restricted |
Financial Service Providers Register
Administrative data (Some public data, mostly restricted)
Data captured or created to facilitate, support and manage registry processes. Information sitting behind the Financial Service Providers Register.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Key statistics | Public statistics about a register (e.g. registration volumes, entity counts) | Number of FSP's registered on the register over a specific time period | Public |
| Fees | Financial information related to the registration or maintenance of a business entity or asset. | Created by, NZD ($) amount, customer reference ID, date | Restricted |
| Register functions | Registry functionality that internal users use to manage and maintain a register. | File notes, Internal Flags | Restricted |
| Reporting metadata | Properties of the data source used by the reporting team. | Database names, table names, column names, SQL views | Restricted |
| Account details | The information submitted when a user creates an account to use registry services. | Financial Service Provider registry account metadata | Restricted |
| Product information | Information about the products consumed by internal and external clients. | Product volume, type, frequency, channel, format etc. | Restricted |
| Customer information | Information about the customers using our products. | Customer contact details, address, customer type etc. | Restricted |
Assets (Not applicable)
Authority (All restricted data)
Information about both people and businesses that can maintain the details of the business entity or asset. Information about the Financial Service Provider authority (e.g., Authority Type, Start Date, Account Details, Name)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Name | The name of the person or organisation granted authority. | Full legal name or organisation name | Restricted |
| Contact details | The primary contact details for the authorised person or organisation. | Email, phone number | Restricted |
| Address | The address details for the authorised person or organisation. | Care of, address line 1-4, post code, country code | Restricted |
| Address type | The type of address for the authorised person or organisation. | Postal address, residential address, physical address | Restricted |
| Type | The type of authority. Different types of authority will have different registry functions. | Delegated authority, Executive authority, Registrar | Restricted |
| Unique ID | Unique identifier for the authorised person or organisation. | Org ID: 123456 - this might be used by a large organisation wishing to see the entities they have authority over | Restricted |
| Role type | The role of the authority within the entity. | Individual or Organisation | Restricted |
Business entity data (Mostly public data, some restricted)
Information about registered business entities. Information related to Financial Service Providers.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Register ID | The unique number assigned to the entity on a register. | FSP Number | Public |
| Name | The registered name visible on a public register. This may also include any trading names. | Example FSP Limited | Public |
| NZBN | New Zealand Business Number | 9429123456789 | Public |
| Status | The status of the entity on a register. | Registered, De-registered | Public |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Public |
| Address type | The address type for the entity. Different address types serve different functions. | Business Address | Public |
| Type | The type of entity prescribed within the legislation. | Individual, NZ entity, Other entity | Public |
| Compliance information | Information relating to compliance or filing obligations. | Annual confirmation filing | Public |
| Registration date | The date that the entity is registered on a register. | Registration date | Public |
| Deregistration date | The date that the entity is removed from a register. | Deregistration date | Public |
| Role | A special function performed by the entity. | Financial Services: e.g., Non-bank deposit taker, wholesale and/or generic financial advisor services, financial adviser service | Public |
| Additional information | Specific information unique to the entity. | Dispute resolution scheme information, employer name | Public |
| Contact details | The primary contact details for the entity. | Address for communication | Restricted |
| Register link | This is used to link business entities between registers. | A NZ Limited Company that is also a registered Financial Service Provider | Restricted |
Events (Some public data, mostly restricted)
A historic record of transactions, filings and events since the entity or asset was registered. Documents lodged on the Financial Service Providers register (e.g, Submission Date, Document Type, Presenter Details)
| Field | Description | Example | Privacy |
|---|---|---|---|
| Type | The type of event. | Registration event, annual confirmation, deregistration event | Public |
| Created date | The date that the event is recorded in a register | Date of FSP change request | Public |
| Date initiated | The date that the event is begun. | Initiation date of voluntary de-registration | Restricted |
| Date completed | The date that the event is completed. | Completion date of voluntary de-registration | Restricted |
| Initiated by | The individual that initiates the event. | This might be an internal registry user or external user maintaining the FSP | Restricted |
| Completed by | The individual that completes the event. | In some cases the event process is handled by internal and external users | Restricted |
| Initiator details | Specific information related to the individual that initiates the event. | Presenter name, address | Restricted |
| Status | The status of the event. | Pending annual confirmation | Restricted |
Roles (All confidential or restricted data)
Information related to a function or position of the business entity or asset. Information related to Directors, Controlling Owners and Senior Managers (E.g, Name, Role Type, Address, Appointment Date).
| Field | Description | Example | Privacy |
|---|---|---|---|
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Confidential |
| Address type | The address type for the role. Different address types serve different functions. | Residential Address, physical address, postal address | Confidential |
| Personal data | Personal information specific to each role. This includes confidential data such as DOB and POB. | Date of birth | Confidential |
| Type | The type of role within an entity. | Directors, Controlling Owners and Senior Managers. | Restricted |
| Registering type | The role holder will also be a specific entity type. | Entity or Individual | Restricted |
| Status | The status of the role on the register. | Active, inactive | Restricted |
| Name | The full name of the role holder. | Full legal name: John Smith | Restricted |
| Appointment date | The date a person is appointed to the role. | Director appointment date | Restricted |
| Ceased date | The date a person leaves the role. | Director ceased date | Restricted |
| Register link | Used to link roles between registers. | Role ID (only for business entities) | Restricted |
Personal Property Securities Register
Administrative data (Some public data, mostly restricted)
Data captured or created to facilitate, support and manage registry processes. Information sitting behind the PPSR Register.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Key statistics | Public statistics about a register (e.g. registration volumes, entity counts) | Number of financing statements registered on the register over a specific time period | Public |
| Fees | Financial information related to the registration or maintenance of a business entity or asset. | Created by, NZD ($) amount, customer reference ID, date | Restricted |
| Register functions | Registry functionality that internal users use to manage and maintain a register. | File notes, Internal Flags, court orders | Restricted |
| Reporting metadata | Properties of the data source used by the reporting team. | Database names, table names, column names, SQL views | Restricted |
| Account details | The information submitted when a user creates an account to use registry services. | PPSR account metadata | Restricted |
| Product Information | Information about the products consumed by internal and external clients. | Product volume, type, frequency, channel, format etc. | Restricted |
| Customer Information | Information about the customers using our products. | Customer contact details, address, customer type etc. | Restricted |
Assets (All restricted data fields)
Information about financial assets registered on a business register. Information about financing statements registered on the PPSR
| Field | Description | Example | Privacy |
|---|---|---|---|
| Register ID | The unique number assigned to the asset on a register. | Financing statement registration number | Restricted |
| Status | The status of the asset on a register. | Registered, expired, discharged | Restricted |
| Registration date | The date that the asset is registered on a register. | Financing statement registration date | Restricted |
| Deregistration date | The date that the asset is removed from a register. | Financing statement expiry/discharge date | Restricted |
| Additional information | Specific information unique to the asset. | FS pin, FS renewal date, FS discharge date, FS reinstatement, FS history (versions) | Restricted |
| Sub type | Further information defining the type of asset. | Collateral type: goods, investment securities, documents of title | Restricted |
| Properties | Specific properties of the asset. | Serial numbers and identifying information e.g. Aircraft details, motor vehicle properties | Restricted |
Authority (Not applicable)
Business entity data (Not applicable)
Events (All restricted data)
A historic record of transactions, filings and events since the entity or asset was registered. Information lodged on the PPSR Register.
| Field | Description | Example | Privacy |
|---|---|---|---|
| Type | The type of event. | Add organisation user, Amend a financing statement | Restricted |
| Created date | The date that the event is recorded in a register | DD/MM/YYYY | Restricted |
| Initiated by | The individual that initiates the event. | Secured Party Group, Registrar, debtor (change demand) | Restricted |
| Completed by | The individual that completes the event. | In some cases the event process is handled by internal and external users | Restricted |
| Details | Specific information describing the event. | Collateral details, change demand date, change demand status | Restricted |
| Initiator details | Specific information related to the individual that initiates the event. | RealMe details, federated login details | Restricted |
| Status | The status of the event. | Event created, event initiated, event completed | Restricted |
| Channel | The source of the event information. | API, website | Restricted |
Roles (All restricted data)
Information related to a function or position of the business entity or asset. Information related to Debtor, Secured Party Group
| Field | Description | Example | Privacy |
|---|---|---|---|
| Type | The type of role within an entity. | Debtor, secured party group (SPG), person acting on behalf (PAOB) | Restricted |
| Registering type | The role holder will also be a specific entity type. | Person, organisation | Restricted |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Restricted |
| Name | The full name of the role holder. | Debtor Name, secured party group name | Restricted |
| Properties | Specific properties applicable to the role. | Secured party data, debtor pin, SPG ID and password | Restricted |