Roles
Information related to a function or position of the business entity or asset.
Companies Register
| Field | Description | Example | Privacy |
|---|---|---|---|
| Personal data | Personal information specific to each role. This includes confidential data such as DOB and POB. | Date of Birth, Place of Birth | Confidential |
| Type | The type of role within an entity. | Director, Shareholder, Liquidator, Voluntary Administrator, Receiver, Person Authorised to Accept Service | Public |
| Registering type | The role holder will also be a specific entity type. | Individual, registered entity, other | Public |
| Status | The status of the role on the register. | Current director, current shareholder, ceased director, former shareholder | Public |
| Name | The full name of the role holder. | Full legal name: John Smith | Public |
| Appointment date | The date a person is appointed to the role. | Director appointment date | Public |
| Ceased date | The date a person leaves the role. | Shareholder vacation date | Public |
| Properties | Specific properties applicable to the role. | Share allocation information for a shareholder | Public |
| Documents | Documents associated with the role. | Director consent form | Restricted |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Restricted |
| Address type | The address type for the role. Different address types serve different functions. | Residential Address of director or shareholder | Restricted |
| Register link | Used to link roles between registers. | A director can be a role holder in a NZ Limited Company and a Financial Service Provider | Restricted |
Registers of other incorporated entities
| Field | Description | Example | Privacy |
|---|---|---|---|
| Personal data | Personal information specific to each role. This includes confidential data such as DOB and POB. | Date of birth, name, residential address for Limited Partners. Date of birth for General Partners | Confidential |
| Appointment date | The date a person is appointed to the role. | Limited partner appointment date | Public |
| Ceased date | The date a person leaves the role. | Officer cessation date | Public |
| Documents | Documents associated with the role. | Trust deed with names and signatures, consent form | Restricted |
| Type | The type of role within an entity. | General Partners, Limited Partners, Officers, Director | Restricted |
| Registering type | The role holder will also be a specific entity type. | Individual, Body Corporate, Other Entity | Restricted |
| Status | The status of the role on the register. | Former officer, former partner | Restricted |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Restricted |
| Address type | The address type for the role. Different address types serve different functions. | Residential Address: A physical address in NZ where a partner lives | Restricted |
| Name | The full name of the role holder. | Full legal name: John Smith | Restricted |
| Properties | Specific properties applicable to the role. | Officer sub-type: chair, secretary, president, treasurer | Restricted |
| Register link | Used to link roles between registers. | A director can be a role holder in a NZ Limited Company and a Financial Service Provider | Restricted |
Unincorporated and public sector entities
| Field | Description | Example | Privacy |
|---|---|---|---|
| Appointment date | The date a person is appointed to the role. | Partner registration date | Public |
| Ceased date | The date a person leaves the role. | Ceased partner date | Public |
| Type | The type of role within an entity. | Trustee of a trust | Restricted |
| Registering type | The role holder will also be a specific entity type. | Individual | Restricted |
| Status | The status of the role on the register. | Registered, inactive partner of a partnership | Restricted |
| Name | The full name of the role holder. | Full legal name: John Smith | Restricted |
Disclose Register
| Field | Description | Example | Privacy |
|---|---|---|---|
| Type | The type of role within an entity. | A participant of a scheme or offer (e.g. manager, supervisor or independent trustee) | Public |
| Registering type | The role holder will also be a specific entity type. | Registered entity, Overseas issuer, Other participant directory | Public |
| Status | The status of the role on the register. | Current or historic | Public |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Public |
| Address type | The address type for the role. Different address types serve different functions. | Address for service | Public |
| Name | The full name of the role holder. | Full legal name: John Smith, ANZ Bank Limited | Public |
| Appointment date | The date a person is appointed to the role. | Participant appointed date | Public |
| Ceased date | The date a person leaves the role. | Participant removed date | Public |
| Register link | Used to link roles between registers. | Participants that exist on another register maintained by the Companies Office are linked to the entity registrations on Companies and FSP. | Restricted |
Financial Service Providers Register
| Field | Description | Example | Privacy |
|---|---|---|---|
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Confidential |
| Address type | The address type for the role. Different address types serve different functions. | Residential Address, physical address, postal address | Confidential |
| Personal data | Personal information specific to each role. This includes confidential data such as DOB and POB. | Date of birth | Confidential |
| Type | The type of role within an entity. | Directors, Controlling Owners and Senior Managers. | Restricted |
| Registering type | The role holder will also be a specific entity type. | Entity or Individual | Restricted |
| Status | The status of the role on the register. | Active, inactive | Restricted |
| Name | The full name of the role holder. | Full legal name: John Smith | Restricted |
| Appointment date | The date a person is appointed to the role. | Director appointment date | Restricted |
| Ceased date | The date a person leaves the role. | Director ceased date | Restricted |
| Register link | Used to link roles between registers. | Role ID (only for business entities) | Restricted |
Personal Property Securities Register
| Field | Description | Example | Privacy |
|---|---|---|---|
| Type | The type of role within an entity. | Debtor, secured party group (SPG), person acting on behalf (PAOB) | Restricted |
| Registering type | The role holder will also be a specific entity type. | Person, organisation | Restricted |
| Address | The address details for a chosen address type. | Care of, address line 1-4, post code, country code | Restricted |
| Name | The full name of the role holder. | Debtor Name, secured party group name | Restricted |
| Properties | Specific properties applicable to the role. | Secured party data, debtor pin, SPG ID and password | Restricted |